Solution by situation
From spreadsheets to one dashboard
What moves, who moves it, how long it takes, and what you keep if you ever leave.
What actually moves
Who does it
How long it takes
The pressure point in plain terms
The real incumbent in this market is not Cloudbeds. It is a spreadsheet, a notebook at the front desk, and a chat thread — and that combination works well enough that replacing it feels like risk for no reward.
The objection is almost never the price. It is the migration: nobody wants to be the property that loses a booking during the changeover.
What actually moves
Your rooms and room types, your rates for the year, and every current and future reservation. That is the set that has to be right on day one; historical bookings can follow, or stay in the spreadsheet you already have.
Guests and expenses can be brought across too, but neither blocks going live — a property can start taking bookings correctly before its guest history is complete.
Who does it
We do, with you, during onboarding. You send the sheet; we set up the rooms, the rates and the live bookings and show you the calendar with your own reservations on it.
That is not an upsell or a professional-services line. It is the only version of onboarding that works at this size, because the alternative is a busy operator doing data entry after hours.
How long it takes
Setup is seven steps — property, location, facts, rooms, payments, verification, then go live — and each one saves on its own, so you can stop halfway and come back without losing anything.
Most hosts are set up in an afternoon. The part that takes longest is usually the photographs, not the data.
What you keep
Your data stays yours. Export a PDF of any date range whenever you like, and if you ever leave, ask us before your billing period ends and we will export your bookings, guests and financial records for you.
We would rather say that plainly than have it be a question you are afraid to ask.
What not to move, deliberately
Three years of historical bookings, mostly. It is tempting, and it is rarely worth the effort or the risk — the sheet still exists, and every figure you actually need for last year is already in it.
What matters is that the first month in MangoHost is complete and correct. Bring the history later if a reason appears; most properties never find one.
The first week, honestly
Expect double entry for a few days. Most operators keep the sheet open in parallel until they trust the calendar, and that is the right instinct rather than a failure of the migration.
The moment it usually clicks is the first booking someone tries to enter that collides with an existing one, and the system refuses it. That is the thing the spreadsheet could never do, demonstrated on your own data.
The one thing that is genuinely harder
A spreadsheet lets anyone type anything anywhere. A system does not, and for the first week that feels like friction rather than safety — a rate has to exist before a booking can use it, a room has to exist before it can be assigned.
That constraint is the entire value, but it is worth naming, because the fortnight where it feels like an obstacle is real and nobody warns you about it.
Side by side
| Spreadsheet | MangoHost | |
|---|---|---|
| Double-booking prevention | Whoever is looking has to notice | Availability checked as the booking is entered; the collision is refused |
| Who can see what | One file — anyone with it sees your rates and your revenue | Roles per module; a housekeeper sees the room board and nothing else |
| Month-end effort | Bookings in one file, costs in another, salaries in a third | Net profit already calculated; a PDF for any range in one click |
| Staff coordination | A chat thread and a printed rota by the staff door | Room board, daily tasks and a weekly rota everyone reads from their phone |
| From your phone | Technically possible, practically painful | Built for it — one tap to advance a room's status |
| History of a change | Whatever the last person typed is now the truth | Audit log with the actor and the time; append-only stock ledger |
Your property, not a generic demo account
See it on your own operation
Thirty minutes with the IslandLink team, your rooms and your rates. No card, nothing to sign — and we will tell you honestly if we are the wrong fit.